Prepare annual operating and capital budgets, review financial statements/reports, and prepare monthly variance reports
Responsible for the accurate and timely establishment of rent levels as approved by senior management, the timely collection and deposit of all rental and other payments due from residents, and the taking of corrective and/or legal action as required to obtain collections
Responsible for ensuring implementation of annual rent increases
Responsible for the implementation and reporting of all maintenance policies, plans, and procedures, including, but not limited to, work order systems, purchase order systems, preventive maintenance systems, inventory control, and the turnover process.
Work with maintenance staff to resolve maintenance issues.
Create short and long range plans for correction of deficiencies and for normal maintenance of the properties
Conduct routine meetings (at least monthly) with the maintenance staff
Responsible for maintaining budgeted occupancy goals
Responsible for the accurate and timely submission of marketing reports, and for maintaining current comparable studies
Make recommendations to improve marketing and leasing programs
Demonstrate a comprehensive understanding of the competition, general market area, and product knowledge
Supervise and participate in the Leasing and Renewal Programs.
Conduct monthly meetings with the site level administrative staff.
Inspect properties in portfolio to ensure the highest standards are maintained; evaluate effectiveness and efficiency of maintenance, grounds, and housekeeping operations. Conduct periodical inspection of vacant apartments for market‐ready condition
Participate in the hiring, promotion, termination and transfer of site personnel, including the timely submission of all required paperwork.
Ensure appropriate staff development and/or training is provided, (including his/her own) and that all staff is aware and correctly implements the fair housing/ employment laws, safety rules and regulations, and other company and governmental policies and procedures
Hire, train, supervise, develop, and terminate the employment of those supervised in accordance with company policies and directives; perform timely performance evaluations on employees
Assist Property Managers with site‐level employees. Approve all new hires, status changes, and terminations for on‐site personnel in coordination with Human Resources and senior management
Perform special assignments as needed or as requested by the COO, CFO or CEO.
Execute such other responsibilities as determined by the senior management the dates the tax bills will be issued, and the accuracy of the tax bill amounts
Effectively and professionally interact and communicate with your manager, other employees, Owners, vendors, residents, senior staff, and clients
Respond promptly when requested for information from COO, CFO, CEO, and/or financial agencies which might include but not limited to, research, preparation, compilation, and submission of reports in an accurate and timely manner
Assist in the development, implementation and maintenance of internal controls/procedures that provide operation, fiscal control, cost savings, projections, planning, forecasting and effective utilization of assets and properties
Preferred experience includes: managing, directing, and implementing operational strategies and objectives for a portfolio of Market Rate and Rent Controlled properties to ensure the achievement of property and organizational goals; developing and controlling a budget, assuring that operations are fiscally sound; assisting with the development and implementation of organizational policies and procedures related to property management; ensuring that the physical assets assigned are maintained according to the organization’s standards; maintaining an acceptable occupancy level established by the organization; maintaining clean buildings and grounds; recruiting, training, developing and supervising the on‐site Property Manager; interacting with vendors; the community, at‐large; and the residents; assisting senior management and other managers with special projects and other related work.
Education – B.A/B.S. Undergraduate degree preferred
Years of Experience – 5 years of prior supervisory experience is required; Must have at least 3-5 years of work experience in the area of Property Management and Rent Control
Computer Skills – Proficient in Excel, MS Office and Yardi Voyager.
Physical Requirements – Job requires oversight of multiple properties. Candidate must be willing to travel locally
Valid driver's license and reliable transportation
Experience in property budget preparation is required
Demonstrated experience in problem identification, analysis, recommendation of options and development of logical and workable solutions